Any for-profit and not-for-profit business entities that conduct business in Illinois are required to report unclaimed property on an annual basis. If you believe your firm is not holding unclaimed property, the state requires you to file a negative report.

All business associations, utilities and life insurance corporations are required to file reports May 1 of each year. The report should reflect one year of account activity five years prior to the last calendar year. Example: if your report is due May 1, 2008, your report will cover activity from Jan. 1, 2002 through Dec. 31, 2002.

All banking and financial organizations, insurance companies (other than life insurance corporations) and governmental entities are required to file November 1 of each year. The report should reflect account activity for the one-year period five years prior to June 30 of the report year. Example: If your report is due Nov. 1, 2008, your report will cover activity from July 1, 2002, through June 30, 2003. Governmental agencies should use an abandonment period of seven years. Example: If your report is due Nov. 1, 2008, your report will cover activity from July 1, 2000, through June 30, 2001.

Examinations are scheduled when the Treasurer’s Office suspects a holder failed to report property as required by law. The examinations are conducted in compliance with Sections 23, 24.5 and 11.5 of the Uniform Disposition of Unclaimed Property Act and Section 180.90 of the Unclaimed Property Administrative Rules.

To reduce your possibility of being selected for examination a holder should:

• File your report annually. Even if you have no property to report, file a "negative" report as required by the Administrative Rules.
• Make sure your report and remittance balance. Use the Treasurer's forms and formats when possible and make sure that the report is legible.
• Make sure that your report gives complete owner information/detail.
• Report all types of property that you may have. Reporting of certain types of property and non-reporting of other types causes us to look closely at your reporting history.
• Make sure to perform your due diligence as required by the Act. Contact owners at their last known address and have them reactivate accounts, cash dividend checks, etc. If contact cannot be established, remit the property.

Unclaimed Property Act

Unclaimed Property Rules (PDF)

Holder Reporting Packet
This packet is intended for the use of first time filers or holders who have misplaced or lost the mailed reporting form(s). New holders will automatically be added to the mailing list and will receive future reporting forms and instructions by mail.

Holder Packet (UPD601) (PDF fill-in form)

UPD602 (PDF fill-in form)

ACH Transfer Instructions (PDF)

Instructions for Filing the Annual Report of Unclaimed Property

Filing Annual Report - May 2008 (PDF)
Filing Annual Report - November 2008 (PDF)
Reporting Safe Deposit Boxes (PDF)
Form UPD206 - S/D Detail Sheet (PDF fill-in form)

Software for Electronic Reporting (HRS PRO)

Holder Request for Reimbursement Form (PDF fill-in form)

Examinations (PDF)

File format for Filing the Annual Report of Unclaimed Property on Diskette/CD or Tape (PDF)

Extension Request Information (PDF)

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